conceptClassifier for SharePoint

conceptClassifier for SharePoint is the enterprise automatic semantic metadata generation and taxonomy management solution. It is based on an open architecture with all APIs based on XML and Web Services. conceptClassifier for SharePoint supports all versions of SharePoint, SharePoint Online, Office 365, and OneDrive for Business.

Incorporating industry recognized Smart Content Framework™ and intelligent metadata enabled solutions, conceptClassifier for SharePoint provides a complete solution to manage unstructured and semi-structured data regardless of where it resides.

Utilizing unique compound term processing technology, conceptClassifier for SharePoint natively integrates with SharePoint and solves a variety of business challenges through concept identification capabilities.

Key Features

• Tag content across the enterprise with conceptual metadata leveraging valuable legacy data.
• Classify consistent meaningful conceptual metadata to enterprise content, preventing incorrect meta tagging.
• Migrate tagged and classified content intelligently to locations both within and outside of SharePoint.
• Retrieve precise information from across the enterprise when and how it is needed.
• Protect sensitive information from exposure with intelligent tagging.
• Preserve information in accordance with records guidelines by identifying documents of record and eliminating inconsistent end user tagging.

Components

conceptClassifier

Both automated and manual classification is supported to one or more term sets within the Term Store and across content hubs.

conceptTaxonomyManager

This is an advanced enterprise class, easy-to-use taxonomy and term set development and management tool. It integrates natively with the SharePoint Term Store reading and writing in real-time ensuring that the taxonomy/term set definition is maintained in only one place, the SharePoint Term Store. Designed for use by Subject Matter Experts, the Term Store and/or taxonomy is easily developed, tested, and refined.

Term Set Migration tools are also a component of conceptTaxonomyManager that enable term sets to be developed on one server (e.g. on-premise server) and then migrated to another server (e.g. Office 365 server) in an incremental fashion and preserving all GUIDs. This is a key requirement in migration.

conceptSearch Compound Term Processing Engine

Licensed for the sole use of building and refining the taxonomy/term set, the engine provides automatic semantic metadata generation that extracts multi-word terms or concepts along with keywords and acronyms. conceptSearch is an enterprise search engine and is sold as a separate product.

SharePoint Feature Set

Provides SharePoint integration and an additional multi-value pick-list browse taxonomy control enabling users to combine free text and taxonomy browse searching.

Products

These are base platform and optional products that are needed to solve your particular business process challenge and leverage your SharePoint investment.

Search Engine Integration

This functionality is provided via conceptClassifier for SharePoint to integrate with any Microsoft search engine being used within SharePoint. conceptClassifier for SharePoint also supports integration with most non-SharePoint search engines and can perform on the fly classification with search engines calling the classify API.

Search engine support includes SharePoint, the former FAST products, Solr, Google Search Appliance, Autonomy, and IBM Vivisimo. If the FAST Pipeline Stage is required, this is sold as a separate product.

Intelligent Document Classification

This functionality is provided via conceptClassifier for SharePoint, to classify documents based upon concepts and multi-word terms that form a concept. Automatic and/or manual classification is included.

Content managers with the appropriate security can also classify content in real time. Content can be classified not only from within SharePoint but also from diverse repositories including File Shares, Exchange Public Folders, and websites. All content can be classified on the fly and classified to one or more taxonomies.

Taxonomy Management and Term Store Integration

With the Term Store functionality in SharePoint, organizations can develop a metadata model using out-of-the-box SharePoint capabilities. conceptClassifier for SharePoint provides native integration with the term store and the Managed Metadata Service application, where changes in the term store will be automatically available in the taxonomy component, and any changes in the taxonomy component will be immediately available in the term store.

A compelling advantage is the ability to consistently apply semantic metadata to content and auto-classify it to the Term Store metadata model. This solves the challenges of applying the metadata to a large number of documents and eliminates the need for end users to correctly tag content. Utilizing the taxonomy component, the taxonomies can be tested, validated, and managed, which is not a function provided by SharePoint.

Intelligent Migration

Using conceptClassifier for SharePoint, an intelligent approach to migration can be achieved. As content is migrated, it is analyzed for organizationally defined descriptors and vocabularies, which will automatically classify the content to taxonomies, or optionally the SharePoint Term Store, and automatically apply organizationally defined workflows to process the content to the appropriate repository for review and disposition.

Intelligent Records Management

The ability to intelligently identify, tag, and route documents of record to either a staging library and/or a records management solution is a key component to driving and managing an effective information governance strategy. Taxonomy management, automatic declaration of documents of record, auto-classification, and semantic metadata generation are provided via conceptClassifier for SharePoint and conceptTaxonomyWorkflow.

Data Privacy

Fully customizable to identify unique or industry standard descriptors, content is automatically meta-tagged and classified to the appropriate node(s) in the taxonomy based upon the presence of the descriptors, phrases, or keywords from within the content.

Once tagged and classified the content can be managed in accordance with regulatory or government guidelines. The identification of potential information security exposures includes the proactive identification and protection of unknown privacy exposures before they occur, as well as monitoring in real time organizationally defined vocabulary and descriptors in content as it is created or ingested. Taxonomy, classification, and metadata generation are provided via conceptClassifier for SharePoint.

eDiscovery, Litigation Support, and FOIA Requests

Taxonomy, classification, and metadata generation are provided via conceptClassifier for SharePoint. This is highly useful when relevance, identification of related concepts, vocabulary normalization are required to reduce time and improve quality of search results.

Text Analytics

Taxonomy, classification, and metadata generation are provided via the conceptClassifier for SharePoint. A third party business intelligence or reporting tool is required to view the data in the desired format. This is useful to cleanse the data sources before using text analytics to remove content noise, irrelevant content, and identify any unknown privacy exposures or records that were never processed.

Social Networking

Taxonomy, classification, and metadata generation are provided via conceptClassifier for SharePoint. Integration with social networking tools can be accomplished if the tools are available in .NET or via SharePoint functionality. This is useful to provide structure to social networking applications and provide significantly more granularity in relevant information being retrieved.

Business Process Workflow

conceptTaxonomyWorkflow serves as a strategic tool managing migration activities and content type application across multiple SharePoint and non-SharePoint farms and is platform agnostic. This add-on component delivers value specifically in migration, data privacy, and records management, or in any application or business process that requires workflow capabilities.

conceptTaxonomyWorkflow is required to apply action on a document, optionally automatically apply a content type and route to the appropriate repository for disposition.

An additional add-on product, conceptContentTypeUpdater is deployed at the site collection level, can be used by site administrators, and will change the SharePoint content type based on results from pre-defined workflows and is used only in the SharePoint environment.

Where does conceptClassifier for SharePoint fill the gaps?

• SharePoint has no ability to automatically create and store classification metadata.
• SharePoint has no taxonomy management tools to manage, test, and validate taxonomies based on the Term Store.
• SharePoint has no auto-classification capabilities.
• SharePoint has no ability to generate semantic metadata and surface it to search engines to improve search results.
• SharePoint has no ability to automatically tag content with vocabulary or retention codes for records management.
• SharePoint has no ability to automatically update the content type for records management or privacy protection and route to the appropriate repository.
• SharePoint has no ability to provide intelligent migration capabilities based on the semantic metadata within content, identify previously undeclared documents of record, unidentified privacy exposures, or information that should be archived or deleted.
• SharePoint has no ability to provide granular and structured identification of people, content recommendations, and organizational knowledge assets.

Leveraging Your SharePoint Investment

When evaluating a technology purchase and the on-going investment required to deploy, customize, and maintain, the costs can scale quickly. Because conceptClassifier for SharePoint is an enterprise infrastructure component, you can leverage your investment through:

• Native real-time read/write with the term store.
• Ability to implement workflow and automatic content type updating.
• Reduce IT Staff requirements to support diverse applications.
• Reduce costs associated with the purchase of multiple, stand-alone applications
• Deploy once, utilize multiple times.
• Rapidly integrated with any SharePoint or any .Net application.
• Used by Subject Matter Experts, not IT staff, does not require outside resources to manage and maintain.
• Eliminate unproductive and manual end user tagging and the support required by business units and IT.
• Reduce hardware expansion costs due to scalability and performance features.
• Deployable as an on-premise, cloud, or hybrid solution.

Leveraging Your Business Investment

The real value of your investment includes both technology and the demonstrable ROI that can be generated from improving business processes. conceptClassifier for SharePoint has been deployed to solve individual or multiple challenges including:

• Enables concept based searching regardless of search engine.
• Reduces organizational costs associated with data exposures, remediation, litigation, fines and sanctions.
• Eliminates manual metadata tagging and human inconsistencies that prohibit accurate metadata generation.
• Prevents the portability and electronic transmission of secured assets.
• Assists in the migration of content by identifying records as well as content that should have been archived, contains sensitive information, or should be deleted.
• Protects record integrity throughout the individual document lifecycle.
• Creates virtual centralization through the ability to link disparate on-premise and off-premise content repositories.
• Ensures compliance with industry and government mandates enabling rapid implementation to address regulatory changes.

Benefits

The combination of the Smart Content Framework™, conceptClassifier for SharePoint, and the deployment of intelligent metadata enabled solutions result in a comprehensive and complete approach to SharePoint enterprise metadata management. Specific benefits are:

• Eliminate manual tagging.
• Improve enterprise search.
• Facilitate records management.
• Detect and automatically secure unknown privacy exposures.
• Intelligently migrate content.
• Enhance eDiscovery, litigation support, and FOIA requests.
• Enable text analytics.
• Provide structure to Enterprise 2.0.