Monday, May 7, 2012

Content Management Systems Reviews - Open Text - ECM Suite - Content Lifecycle Management

In my last post about Open Text, I started describing Open Text ECM Suite. The subject of my today's post is Open Text ECM Suite - Content Lifecycle Management. Content Lifecycle Management includes document management, imaging, records management, and archiving.

Managing, controlling, and securing content is critical to an organization’s overall information governance strategy. OpenText ECM Suite, Content Lifecycle Management gives organizations ECM solutions to manage content throughout its entire lifecycle.

Features

Fully featured, highly scalable, web-based document management provides a secure, single repository for organizing and sharing enterprise content.

Workflow automates processes, such as change requests and approval, for accuracy and consistency. Processes can be designed according to corporate or regulatory standards.

Imaging transforms physical records into valuable digital assets. Scanned information is indexed and classified with customizable metadata to make it fully searchable.

Records management enables full lifecycle management of all enterprise content, electronic or physical, enabling you to control retention and ensure destruction at the right time.

Intelligent storage management optimizes storage according to business context and metadata, leveraging less expensive media and provides high-end storage reduction services.

Last time I described Document Management (formerly Livelink ECM - Document Management) solution of this suite of products. Now: imaging solution.


Imaging Solution

OpenText Imaging accommodates the need to scan paper documents and the need to view electronic documents. It covers both aspects of business document integration—capturing documents from various sources including scanners, faxes, email, and other office applications, and retrieving documents for users in many different environments, including in remote offices and via the Internet.

The OpenText Imaging solution provides interfaces for integration with workflow, OpenText Archive Server, OpenText Content Server, and other business applications. With OpenText Imaging, documents can be captured, archived, and linked to all types of business objects within enterprise applications.

Features

The Enterprise Scan feature of OpenText Imaging:

Scales from hundreds to many thousands of documents per day.

Supports complex business processes by integrating with and initiating SAP Webflow, OpenText BPM Server, or Content Server workflows.

Integrates with Content Server, including single sign-on and scanning directly from a Content Server folder.

Integrates with SAP Business Suite applications, supporting SAP ArchiveLink and interchange of metadata between SAP systems and Content Server.

Provides built-in barcode support and automatic document separation.

Provides sophisticated pre-indexing capabilities, including pick lists and sticky fields.

Provides full-page views with the ability to zoom.

Generates scanned documents in TIFF, PDF, Searchable PDF, or PDF/A formats.

The DesktopLink feature of OpenText Imaging:

Integrates with Microsoft Word, Excel, and PowerPoint, allowing users to store and archive office documents directly from the originating application and link them to the appropriate transactions in business applications.

Stores and archives documents in Microsoft Windows Explorer via drag-and-drop or the file menu.

Stores documents in their original format or renders them in standard formats, such as TIFF or PDF, for long-term archiving and readability.

The OpenText Imaging ExchangeLink and OpenText Imaging NotesLink options:

Archive and link Microsoft Outlook or Lotus Notes emails or email attachments to the appropriate transaction in the enterprise application (such as SAP ERP), allowing the email to be searched and displayed directly within the enterprise application.

The Web Viewer, Java Viewer, and Windows Viewer features of OpenText Imaging:

Scroll, rotate, and zoom via an easy-to-use thumbnail view of document pages.

Append documents with notes that are automatically tagged with the current date, time, and user name.

Add, edit, and view annotations, including drawing elements such as arrows, lines, mark, checkmarks, and text elements.

Support form overlays, enabling documents to be displayed together in the original form in which they were printed.

Print or save documents locally, with automatic document rendering.

Perform free text search in documents like ASCII, ALF (Advanced List Format), and OTF (Output Text Format) documents.

Support ASCII, ALF, OTF, TIFF/FAX, and JPEG formats. PDF documents are supported in Web Viewer and Windows Viewer.

In my next post, I will describe records management and archiving solutions of ECM Suite - Content Lifecycle Management.

3 comments:

  1. Hello!!.... This post is likeable, and your blog is very interesting, congratulations.document management systems and document management software.

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  2. Thank you very much! I am very happy that you find my blog interesting. Please keep reading!

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  3. Hello there! I will be looking forward to visit your page again and for your other posts as well. Thank you for sharing your thoughts about document imaging system. I am glad to stop by your site and know more about document imaging system. Keep it up! This is a good read. You have such an interesting and informative page.
    Document security is vital in many document management applications. Compliance requirements for certain documents can be quite complex depending on the type of documents. For instance, in the United States, the Health Insurance Portability and Accountability Act (HIPAA) requirements dictate that medical documents have certain security requirements. Some document management systems have a rights management module that allows an administrator to give access to documents based on type to only certain people or groups of people. Document marking at the time of printing or PDF-creation is an essential element to preclude alteration or unintended use.
    Our customers have been able to use our document imaging systems with great results. One client uses the document imaging software to collect information from paper, faxes, PDFs, and the Internet, to capture it all into a single workflow. Another eliminated the need to sift through files and boxes just to fax a single document, a job that required one dedicated staff member. That staff member can now be used elsewhere, and the cost of document management has been reduced. And a third client said they eliminated hundreds of feet of filing cabinets by using the KeyNet document imaging system.

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